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I am clear about the impossible mission of managing multiple selection processes at the same time. Each position to be filled can have dozens - sometimes hundreds - of applications, it's crazy! Between publishing vacancies and reviewing profiles from different sources, selecting the best profiles and coordinating interviews, reviewing the resulting notes, evaluating the psychometric tests, following up on internal clients ... In short, pretending to read each curriculum thoroughly is absurd, do not say Take a 100% effective process with traditional solutions.

ats and email integration

It is precisely in this context that candidate tracking systems, also known as Applicant Tracking Systems (ATS), take action. Given the difficulties involved in the massive selection processes and the arduous task of finding talented and skilled people, many organizations are turning to specialized software that optimizes their recruitment processes.

If you want to implement the best recruitment practices, but you have never heard of Applicant Tracking Systems or do not really understand what they do, I will explain it below.

Definition of Applicant Tracking System (ATS)

An ATS is an online system that facilitates the management of hiring processes, from the opening of a vacancy to its coverage. When someone applies to your vacancies through an ATS, the information entered during the registration process is concentrated in a profile that is available to you: experience, education, skills, personalized interview, contact information, are only some data available. In this way, you can search and filter candidate resumes within your own Database based on filters and keywords; The objective is to select the profiles that best suit each job offer and simplify the day-to-day life of recruiters.

Operation of an ATS

When the recruiter conducts a search during a selection process in an ATS, it does so by means of keywords that express specific skills and experiences that are required in the job offer in question. The Applicant Tracking System will place at the top of the search results those curricula that contain the largest number of selected keywords; They are usually the same used in the job description.

The advantage of ATS systems is that they organize and save curricula for later, so it is possible to build a vast Database. If someone was not suitable for a certain position, recruiters can go to the system in the future and propose a different position - or veto, as the case may be.

They can also take notes, send messages to inform them of the status of their process, or to request an interview.

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What is an ATS and what is it for

There are different software oriented to the recruitment and selection of personnel departments, such as the tools that serve to know the motivation and opinion of the employees or the monitoring of candidates. One of them is the candidate tracking systems that help automate the search for talent in your company. When we use the concept of ATS or Applicant Tracking Systems we talk about a recruitment and selection software that optimizes the selection processes and represents a great change in the HR sector.

6 Reasons to integrate an ATS into your organization

Recruiters always complain about the lack of time, because a good solution to this problem is to automate and track the different processes. The advantage of these tools is that they offer your business a wide variety of functionalities and the possibility to customize each selection process, in addition to many other benefits that we list below:

ats and email integration

Time and productivity savings: Having a candidate tracking system when you have a large volume of resumes for a given job offer means saving time to the human resources department and allowing you to invest your hours in more productive tasks. For example, it is usual that a company that integrates an ATS in its selection processes does not waste the time of the recruiter in reading hundreds and hundreds of CVs, rather this figure focuses on correctly defining a series of filters and criteria that fit with the Job offer and software takes care of the rest.

Improve the quality of the hired candidates: Filtering the candidates and conducting tests is very simple with this type of online tools, you just have to find the one that best fits the needs of your company. On the other hand, it helps to track the candidates, of the different phases of the selection process, to improve the productivity of the company and much more.

Cost reduction: Using an Applicant Tracking Systems reduces hiring time for vacancies, which means that hiring is always more profitable.

Commitment to the legal framework of data protection: The security with which these types of tools work allows a better protection of the company's information and of the candidates' data, making them in each of the steps and in the reception of The data has complied with the GDPR and everything that the law entails in this regard.

Read More: ats email integration