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I am clear about the impossible mission of managing multiple selection processes at the same time. Each position to be filled can have dozens - sometimes hundreds - of applications, it's crazy! Between publishing vacancies and reviewing profiles from different sources, selecting the best profiles and coordinating interviews, reviewing the resulting notes, evaluating the psychometric tests, following up on internal clients ... In short, pretending to read each curriculum thoroughly is absurd, do not say Take a 100% effective process with traditional solutions.

ats and email integration

It is precisely in this context that candidate tracking systems, also known as Applicant Tracking Systems (ATS), take action. Given the difficulties involved in the massive selection processes and the arduous task of finding talented and skilled people, many organizations are turning to specialized software that optimizes their recruitment processes.

If you want to implement the best recruitment practices, but you have never heard of Applicant Tracking Systems or do not really understand what they do, I will explain it below.

Definition of Applicant Tracking System (ATS)

An ATS is an online system that facilitates the management of hiring processes, from the opening of a vacancy to its coverage. When someone applies to your vacancies through an ATS, the information entered during the registration process is concentrated in a profile that is available to you: experience, education, skills, personalized interview, contact information, are only some data available. In this way, you can search and filter candidate resumes within your own Database based on filters and keywords; The objective is to select the profiles that best suit each job offer and simplify the day-to-day life of recruiters.

Operation of an ATS

When the recruiter conducts a search during a selection process in an ATS, it does so by means of keywords that express specific skills and experiences that are required in the job offer in question. The Applicant Tracking System will place at the top of the search results those curricula that contain the largest number of selected keywords; They are usually the same used in the job description.

The advantage of ATS systems is that they organize and save curricula for later, so it is possible to build a vast Database. If someone was not suitable for a certain position, recruiters can go to the system in the future and propose a different position - or veto, as the case may be.

They can also take notes, send messages to inform them of the status of their process, or to request an interview.

Read More: ats email integration

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What is an ATS and what is it for

There are different software oriented to the recruitment and selection of personnel departments, such as the tools that serve to know the motivation and opinion of the employees or the monitoring of candidates. One of them is the candidate tracking systems that help automate the search for talent in your company. When we use the concept of ATS or Applicant Tracking Systems we talk about a recruitment and selection software that optimizes the selection processes and represents a great change in the HR sector.

6 Reasons to integrate an ATS into your organization

Recruiters always complain about the lack of time, because a good solution to this problem is to automate and track the different processes. The advantage of these tools is that they offer your business a wide variety of functionalities and the possibility to customize each selection process, in addition to many other benefits that we list below:

ats and email integration

Time and productivity savings: Having a candidate tracking system when you have a large volume of resumes for a given job offer means saving time to the human resources department and allowing you to invest your hours in more productive tasks. For example, it is usual that a company that integrates an ATS in its selection processes does not waste the time of the recruiter in reading hundreds and hundreds of CVs, rather this figure focuses on correctly defining a series of filters and criteria that fit with the Job offer and software takes care of the rest.

Improve the quality of the hired candidates: Filtering the candidates and conducting tests is very simple with this type of online tools, you just have to find the one that best fits the needs of your company. On the other hand, it helps to track the candidates, of the different phases of the selection process, to improve the productivity of the company and much more.

Cost reduction: Using an Applicant Tracking Systems reduces hiring time for vacancies, which means that hiring is always more profitable.

Commitment to the legal framework of data protection: The security with which these types of tools work allows a better protection of the company's information and of the candidates' data, making them in each of the steps and in the reception of The data has complied with the GDPR and everything that the law entails in this regard.

Read More: ats email integration

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A Recruitment Software or Applicant Tracking System can provide multiple benefits to the company. Among them, we have the following:

  • Job boards posting
  • Application process
  • Resume storage and tagging
  • Resume parsing and screening
  • Semantic search and match
  • Interview scheduling
  • Candidate testing
  • Ecological advantage by decreasing the use of paper.
  • Multichannel dissemination of job offers.
  • Identification of the best professional profiles.
  • Reduction of costs that may involve the dissemination of job offers.
  • The loyalty of candidates.
  • Ease of communication between the recruitment team.
  • Computerized and updated management of all CVs received.
  • Promotion of a talent retention strategy.
  • Creation of a pool of talents.
  • Time savings by reducing hiring times.

These are just some of the benefits offered by this type of tool. Let's look closely at 3 of the most important to understand their importance better when recruiting candidates.

1. Time saving

The most common is that the selection process has a fundamental condition of urgency. It may not be the case: because the process is dedicated to vacancies of strategic type or with a view to the future. In spite of everything, it is beneficial for an organization to shorten them as much as possible over time.

An  ATS tool  provides all the information gathered from candidates in a quick-access system:

1. It provides filtering tools to make the selection more agile.

2. It allows identification of the ideal candidate much faster.

3. The processes tend to automate.

4. Waste of time is avoided in tasks that were previously done manually and that required a lot of time

ATS systems perform their functions in a manner similar to Internet search engines. Their algorithms base the results offered on the number of times a certain word is repeated.

2. Ease of communication

Regardless of whether your organization has a large Human Resources department or simply a small group of collaborators; A Candidate Tracking System is essential to support communication between team members.

The collaborative platform feature offered by some recruiting software will assist collaboration among recruiters. Thanks to this resource, it will not be necessary to print all the relevant CVs and schedule a meeting, as the members involved can work as a team directly on the platform where all the relevant data is centralized. Some tools even have a scoring system, shared comments, and direct messages; to accelerate decision making.

3. GDPR compliance

ATS type tools are produced from the design to adapt to the new General Data Protection Regulation at the European level:

· Providing security

· Respecting privacy laws.

· Maintaining a high level of trust.

Resorting to the implementation of ATS is the fastest, safest, and easiest way to design selection processes. In this way, hiring the ideal person for a job will be much more reliable.

Read More:  ATS and Email Integration

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Applicant Tracking System (ATS) is a software application that is designed to help recruiters manage candidates effectively.

Applicant Tracking System can be used by organizations for a variety of purposes such as posting openings on sites, requisition tracking, customizing input forms, screening questions, automatically ranking resumes and multilingual capabilities.

Nowadays, it is widely used and estimated, about half of mid-sized firms use some or other types of applicant tracking systems.

The importance of communication cannot be denied by anyone and the resolution of communication hurdles means triumphing over half of the recruiting conflicts.

Read More:  ATS and Email Integration